Switch Worksheet Views
· Change worksheet views
· Create a header/footer
· Select a range
You can change your view of the worksheet window at any time, using either the View tab on the Ribbon or the View buttons on the status bar. Changing your view does not affect the contents of a worksheet; it just makes it easier for you to focus on different tasks, such as entering content or preparing a worksheet for printing. The View tab includes a variety of viewing options, such as View buttons, zoom controls, and the ability to show or hide worksheet elements such as gridlines. The status bar offers fewer View options but can be more convenient to use. You want to make some final adjustments to your worksheet, including adding a header so the document looks more polished.
Although a worksheet can contain more than a million rows and thousands of columns, the current document contains only as many pages as necessary for the current project.
Click the View tab on the Ribbon, then click the Page Layout button in the Workbook Views group
The view switches from the default view, Normal, to Page Layout view.
shows the worksheet without including certain details like headers and footers, or tools like rulers and a page number indicator; it’s great for creating and editing a worksheet, but may not be detailed enough when you want to put the finishing touches on a document.
Page Layout view
provides a more accurate view of how a worksheet will look when printed, as shown in
. The margins of the page are displayed, along with a text box for the header. A footer text box appears at the bottom of the page, but your screen may not be large enough to view it without scrolling. Above and to the left of the page are rulers. Part of an additional page appears to the right of this page, but it is dimmed, indicating that it does not contain any data. A page number indicator on the status bar tells you the current page and the total number of pages in this worksheet.
Figure 1-14Page Layout View
Move the pointer over the header without clicking
The header is made up of three text boxes: left, center, and right. Each text box is outlined in green as you pass over it with the pointer.
You can change header and footer information using the Header & Footer Tools Design tab that opens on the Ribbon when a header or footer is active. For example, you can insert the date by clicking the Current Date button in the Header & Footer Elements group, or insert the time by clicking the Current Time button.
Click the left header text box, type Reason2Go, click the center header text box, type Project Leader Payroll Calculator, click the right header text box, then type Week 35
The new text appears in the text boxes, as shown in
. You can also press the [Tab] key to advance from one header box to the next.
Figure 1-15Header Text Entered
Select the range A1:G2, then press [Delete]
The duplicate information you just entered in the header is deleted from cells in the worksheet.
Click the View tab if necessary, click the Ruler check box in the Show group, then click the Gridlines check box in the Show group
The rulers and the gridlines are hidden. By default, gridlines in a worksheet do not print, so hiding them gives you a more accurate image of your final document.
Click the Page Break Preview button on the status bar
Your view changes to Page Break Preview, which displays a reduced view of each page of your worksheet, along with page break indicators that you can drag to include more or less information on a page.
Drag the pointer from the bottom page break indicator to the bottom of row 20
. When you’re working on a large worksheet with multiple pages, sometimes you need to adjust where pages break; in this worksheet, however, the information all fits comfortably on one page.
Figure 1-16Page Break Preview
Once you view a worksheet in Page Break Preview, the page break indicators appear as dotted lines after you switch back to Normal view or Page Layout view.
Click the Page Layout button in the Workbook Views group, click the Ruler check box in the Show group, then click the Gridlines check box in the Show group
The rulers and gridlines are no longer hidden. You can show or hide View tab items in any view.
Save your work
Delivering a high-quality product at a reasonable price is not enough anymore.
That’s why we have developed 5 beneficial guarantees that will make your experience with our service enjoyable, easy, and safe.
You have to be 100% sure of the quality of your product to give a money-back guarantee. This describes us perfectly. Make sure that this guarantee is totally transparent.Read more
Each paper is composed from scratch, according to your instructions. It is then checked by our plagiarism-detection software. There is no gap where plagiarism could squeeze in.Read more
Thanks to our free revisions, there is no way for you to be unsatisfied. We will work on your paper until you are completely happy with the result.Read more
Your email is safe, as we store it according to international data protection rules. Your bank details are secure, as we use only reliable payment systems.Read more
By sending us your money, you buy the service we provide. Check out our terms and conditions if you prefer business talks to be laid out in official language.Read more