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Add Headers and Footers

Learning Outcomes

· Create and format headers and footers
· Create a different first page header or footer

 is text or graphics that appears at the top of every page of a document. A 
 is text or graphics that appears at the bottom of every page. In longer documents, headers and footers often contain the title of the publication or chapter, the name of the author, or a page number. You can add headers and footers to a document by double-clicking the top or 5bottom margin of a document to open the Header and Footer areas, and then inserting text and graphics into them. You can also use the Header or Footer command on the Insert tab to insert predesigned headers and footers that you can modify with your information. When the header and footer areas are open, the document text is dimmed and cannot be edited. You create a header that includes the name of the report.


Quick Tip

Unless you set different headers and footers for different sections, the information you insert in any Header or Footer area appears on every page in the document.
1. 1

Click the Insert tab, then click the Header button in the Header & Footer group

A gallery of built-in header designs opens.
2. 2

Scroll down the gallery to view the header designs, scroll up the gallery, then click Blank

The Header & Footer Tools Design tab opens and is the active tab, as shown in 
Figure 4-9
. This tab is available whenever the Header and Footer areas are open.

Figure 4-9Header Area

3. 3

Type Reason2Go Health Information for Travelers in the content control in the Header area

This text will appear at the top of every page in the document.

Quick Tip

You can also use the Insert Alignment Tab button in the Position group to left-, center-, and right-align text in the Header and Footer areas.
4. 4

Select the header text (but not the paragraph mark below it), click the Home tab, click the Font list arrow in the Font group, click Berlin Sans FB Demi, click the Font Color list arrow , click Blue, Accent 5, click the Center button in the Paragraph group, click the Bottom Border button , then click in the Header area to deselect the text

The text is formatted in blue Berlin Sans FB Demi and centered in the Header area with a bottom border.
5. 5

Click the Header & Footer Tools Design tab, then click the Go to Footer button in the Navigation group

The insertion point moves to the Footer area, where a page number field is centered in the Footer area.

Quick Tip

To change the distance between the header and footer and the edge of the page, change the Header from Top and Footer from Bottom settings in the Position group.
6. 6

Select the page number field in the footer, use the Mini toolbar to change the formatting to Berlin Sans FB Demi and Blue, Accent 5, then click in the Footer area to deselect the text and field

The footer text is formatted in blue Berlin Sans FB Demi.
7. 7

Click the Close Header and Footer button in the Close group, then scroll down until the bottom of page 1 and the top of page 2 appear in the document window

The Header and Footer areas close, and the header and footer text is dimmed, as shown in 
Figure 4-10

Figure 4-10Header and Footer in Document

8. 8

Press [Ctrl][Home]

The report already includes the company information at the top of the first page, making the header information redundant. You can modify headers and footers so that the header and footer text does not appear on the first page of a document.
9. 9

Position the pointer over the header text at the top of page 1, then double-click

The Header and Footer areas open. The Options group on the Header & Footer Tools Design tab includes options for creating a different header and footer for the first page of a document, and for creating different headers and footers for odd- and even-numbered pages.

Quick Tip

To remove headers or footers from a document, click the Header or Footer button, and then click Remove Header or Remove Footer.
10. 10

Click the Different First Page check box to select it, click the Close Header and Footer button, scroll to see the header and footer on pages 2, 3, and 4, then save the document

The header and footer text is removed from the Header and Footer areas on the first page.

Adding a Custom Header or Footer to the Gallery

When you design a header that you want to use again in other documents, you can add it to the Header gallery by saving it as a building block. Building blocks are reusable pieces of formatted content or document parts, including headers and footers, page numbers, and text boxes, that are stored in galleries. Building blocks include predesigned content that comes with Word, as well as content that you create and save for future use. For example, you might create a custom header that contains your company name and logo and is formatted using the fonts, border, and colors you use in all company documents.
To add a custom header to the Header gallery, select all the text in the header, including the last paragraph mark, click the Header button, and then click Save Selection to Header Gallery. In the Create New Building Block dialog box that opens, type a unique name for the header in the Name text box, click the Gallery list arrow and select the appropriate gallery, verify that the Category is General, and then type a brief description of the new header design in the Description text box. This description appears in a ScreenTip when you point to the custom header in the gallery. When you are finished, click OK. The new header appears in the Header gallery under the General category.

To remove a custom header from the Header gallery, right-click it, click Organize and Delete, make sure the appropriate building block is selected in the Building Blocks Organizer that opens, click Delete, click Yes, and then click Close. You can follow the same process to add or remove a custom footer to the Footer gallery.

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