Discussion 7: Final project proposal

IT 380 Final Project

Due by 11:59pm, May 6 (Thursday)

Develop a Rationale for the Implementation of an Electronic Document or Record

Management System

In the first part of your project report, provide a profile for the organization (which you have

done in the project proposal).

In the second part of your project report, prepare a business case which includes a rationale for

why an electronic document and records management system would benefit the organization.

You may use any of the EDRM software in today’s market as a sample system when discussing

the following questions. Include in your rationale for the project the following pieces of

information:

1. opportunity describing the motivation for the project including a definition, a
statement of scope, and a discussion of objectives that the project will help the

organization achieve.

2. What problems the electronic system would resolve including the storage of
information, filing issues, and reproduction issues;

3. Discuss Document Conversion Strategy
4. How records would be uniquely identified;
5. How the security of the information will be handled;
6. How personally identifiable information will be kept private;
7. How users will access the system including wireless connections;
8. How users will be able to search for records; and
9. Benefits and costs of the recommended solution (qualitative and quantitative) You can

use projected figures in your benefit-cost analysis.

10. Other factors that you feel relevant

• Length requirement: no shorter than 3 pages (Double space, 12-point font size. Excluding

the cover page and the bibliography)

• Citation: APA format

Your assignment will be graded according to the following rubric:

Criteria
Outstanding

(5)

Above

Average (4)

Average

(3)

Below Average

(2)

Missing

(1)

Delineation of

rationale

factors

At least two

additional

factors were

used with all

the listed

factors

One additional

factor was

used with all

the listed

factors.

All the existing

factors were

listed.

Not all the existing factors were

listed.

Description of

rationale

Excellent

description of

rationales

including five or

more

sentences for

each

Well written

description of

the rationales

including

effective

screenshots

Adequate

description of

rationale: good

text and at least

one screenshot

No detailed rationales or poorly

written descriptions

Well written

discussion,

grammar and

spelling

Persuasive and

well written

document in a

memo format,

error free

Good

discussion in

your own

words, error do

not interfere

with meaning

Discussed with

one or more

quotations from

sources and few

errors

Poorly written or mainly quotations

from listed sources with errors

Uses a variety

of sources of

information

Cited more

than five

diverse and

relevant

sources

Cited four or

five diverse

and relevant

sources

Cited two or

three sources

relevant to the

assignment

Little or no use of relevant sources

Provides

analysis

Insightful,

specific, new

understanding

of the topic

general

examination

and

assessment

Summarize

various opinions

with little

analysis

Little or no analysis

Conclusion Stated clearly is stated illustrated not stated

Timeliness Late submission NOT ACCEPTED!