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Insert Citations

Learning Outcomes

· Add a source to a document
· Insert a citation
· Edit a citation
The Word References feature allows you to keep track of the reference sources you consult when writing research papers, reports, and other documents, and makes it easy to insert a citation in a document. A 
 is a parenthetical reference in the document text that gives credit to the source for a quotation or other information used in a document. Citations usually include the name of the author and, for print sources, a page number. When you insert a citation you can use an existing source or create a new source. Each time you create a new source, the source information is saved on your computer so that it is available for use in any document.  The report already includes two citations. You add several more citations to the report.


1. 1

Scroll down, place the insertion point after “people travel” but before the period at the end of the first paragraph in the first column of text, click the Style list arrow in the Citations & Bibliography group, then click MLA Seventh Edition

You will format the sources and citations in the report using the style recommended by the Modern Language Association (MLA).
2. 2

Click the Insert Citation button in the Citations & Bibliography group

A list of the sources already used in the document opens. You can choose to cite one of these sources, create a new source, or add a placeholder for a source. When you add a new citation to a document, the source is added to the list of master sources that is stored on the computer. The new source is also associated with the document.

Quick Tip

When you create a new source for a document, it appears automatically in the bibliography when you generate it.
3. 3

Click Add New Source, click the Type of Source list arrow in the Create Source dialog box, scroll down to view the available source types, click Report, then click the Corporate Author check box

You select the type of source and enter the source information in the Create Source dialog box. The fields available in the dialog box change, depending on the type of source selected.

Quick Tip

Only sources that you associate with a document stay with the document when you move it to another computer. The master list of sources remains on the computer where it was created.
4. 4

Enter the data shown in 
Figure 4-16
 in the Create Source dialog box, then click OK

Figure 4-16Adding a Report Source

The citation (World Tourism Organization) appears at the end of the paragraph. Because the source is a print publication, it needs to include a page number.
5. 5

Click the citation to select it, click the Citation Options list arrow on the right side of the citation, then click Edit Citation

The Edit Citation dialog box opens, as shown in 
Figure 4-17

Figure 4-17Edit Citation Dialog Box

Quick Tip

You can also choose to add or remove the author, year, or title from a citation.
6. 6

Type 19 in the Pages text box, then click OK

The page number 19 is added to the citation.
7. 7

Scroll down, place the insertion point at the end of the quotation (after …consequences.), click the Insert Citation button, click Add New Source, enter the information shown in 

Figure 4-18
 , then click OK

Figure 4-18Adding a Web Publication Source

A citation for the Web publication that the quotation was taken from is added to the report. No page number is used in this citation because the source is a Web site.
8. 8

Scroll to the bottom of page 2, click under the table, type Source:, italicize Source:, click after Source:, click the Insert Citation button, then click Johnson, Margaret in the list of sources

The citation (Johnson) appears under the table.
9. 9

Click the citation, click the Citation Options list arrow, click Edit Citation, type 55 in the Pages text box, click OK, then save your changes

The page number 55 is added to the citation.

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