PROJ6002 Project Planning and Budgeting

Question:
Context:

The backbone of a project manager’s work is the Project Management Plan. This plan is the document which describes how the project will be executed, monitored and controlled. It integrates and consolidates all of the subsidiary plans and baselines from the planning processes. In this subject, you will be creating components of a Project Management Plan for your selected Case Study.

Scope And Time Management Plan

For this Assessment, you are responsible for submitting the project scope and time management plans for the given case study. The plans must contain, but not limited to, the following plan components:

Project goals and objectives
Project scope statement
Work Breakdown Structure (WBS)
Project schedule
National Project Management Symposium: The Staff Orientation Project

Planning and implementing a national symposium for a society that will draw about 1250 attendees is a major project. As the event is not for profit, the registration fee is $1,500 per attendee for a 3-day symposium with free access to all arranged workshops. The tasks involved in hosting such an event are considerable and involve selecting a program committee, choosing a theme, contacting exhibitors, making local arrangements, planning the program, and on and on. Sydney is selected as host city/chapter for the 2022 Annual December Symposium.

The Australian officers have most of the primary responsibilities, with members from five other business partners assisting in other duties. As a result, the project team needs to organise this event using a functional approach. To deliver the project successfully, the project team is required to attend a staff orientation that will prepare them for the national symposium and their involvement in it. The Staff Orientation Project has been initiated to develop and facilitate the orientation sessions and you have been appointed the project manager.

Your Tasks:

This case study provides you with an opportunity of drawing on your acquired project planning, scheduling and budgeting skills to apply to this given case study.

Scope Management Planning & Scope Statement

1.Describe the entire scope of the work including project background, a list of specific project goals, deliverables, exclusions, constraints, assumptions, and milestones. 

2. Design activities to be implemented. 

3. Create a Work Breakdown Structure (WBS) for the Activity list generated in 1.2.

Time Management Planning & Project Schedule 

1. Assign activity dependencies to the new activities in 1.2 (show at least 2 types of activity dependencies) without changing the total duration of the task. Additional milestones should be incorporated where appropriate. The newly assigned activities, activity dependencies and milestones must be clearly presented in your project schedules (both Scenario 1 and 2). 

2. Construct and present an original schedule (Scenario 1) for the project using project activities.

3. Conduct a critical path analysis and carefully apply the 3-point estimate technique on identified critical activities to develop an estimated project schedule. It is assumed that all activities will be 25% shorter than the presented schedule if we fast track the orientation through crashing. On the other hand, without appropriate risk management planning, the durations of critical activities extend by 75%. Present a changed schedule (Scenario 2) incorporating a 3-point analysis on critical activities with these new timings.

4. Perform a final, technical schedule analysis using the results obtained from project scheduling conducted in the previous stages. A comparative analysis of the two developed scenarios (i.e. comparison of Scenario 1 and Scenario 2) must be clearly demonstrated.

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