Project/Company Name
Communications Management Plan
Overview
The purpose of a communications managements plan is to document the key elements of a communications strategy, including
· frequency (schedule);
· method of delivery;
· recipients;
· format; and
· owner.
Effective communication can be
· formal or informal;
· verbal or written; and
· periodic or as needed.
Elements to Include in the Communications Management Plan
The format of a communications management plan can vary, but they should include the following types of information.
VERBAL COMMUNICATION
WHAT
WHEN
WHERE
OWNER
ATTENDEES
Type of Meeting
Frequency
Day
Time
Meeting Location
Meeting Owner
Project Team Members (it is good to identify them by role or title if possible)
WRITTEN COMMUNICATION
WHAT
WHEN
METHOD OF DELIVERY
SENDER
RECEIVER
Type of Communication
Frequency
Day (if applicable)
Electronic?
Paper?
Person or Group responsible for sending
Person or Group who receives the information
Example Of A Communications Management Plan:
This document outlines the plan of communication for the XYZ Project Team.
WHAT
WHEN
WHERE
OWNER
ATTENDEES
Status Meeting
Every 2 weeks
Monday
10-noon
28G1
Project Manager
Project Team
Called Meetings
As Needed
TBD
Person who calls and leads meeting
To Be Determined
WRITTEN COMMUNICATION
WHAT
DUE WHEN
METHOD OF DELIVERY
SENDER
RECEIVER
Meeting Minutes
Two days after the meeting
Note Taker
All participants
Action Item Log
Four days after the PMO Status meeting
Note Taker
All participants
Meeting Agenda
Two days before a meeting
Meeting Facilitator
All meeting participants
Status Reports to Project Manager
Weekly
Tuesday
By noon
Paper Copy
Team Members
Project Manager
Status Reports to Strategic Alignment Team
Project Schedule Updates
Every 2 weeks
Tuesday
By COB
Update Project Schedule then E-mail
Team Members
Implementation Schedule Owner
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